Premises Lettings
We are now taking bookings for lettings from September 2021!
Bookings will be taken on a first-come first-served basis.
Please note that we have been included in the Government's School's Rebuilding Programme, which is likely to result in lettings disruption in the future.
What we can offer
All Saints' is pleased to offer grounds and premises lettings to the local community, outside of normal school hours.
Areas Available
Area | Description | Standard Hourly Charge |
Sports Hall | 604m2 floor space Sports Hall housed in a free-standing building with an indoor foyer. Fitted with rubberised sports surface; nets to divide the space. | £35.00 |
Gymnasium | 246m2 wood-floored gymnasium situated within the main building. (No nets.) | £35.00 |
Tarmac/ netball courts/ overflow car parking | Tarmac area marked for various sports. May also be used for overflow car parking. | £25.00 |
Tennis courts/ MUGA | Self-contained tarmac area marked for various sports. Surrounded by wire fencing to prevent lost balls. | £25.00 |
All weather pitch | 73m x 46m. | £25.00 |
Playing fields (excl. football pitches) | Grassed outdoor areas excluding the marked football pitches. | £25.00 |
Larger football pitch | 82m x 58m marked and maintained football pitch. | £25.00 |
Smaller football pitch | 84m x 51m marked and maintained football pitch. | £25.00 |
Toilets and changing rooms | There are girls and boys changing rooms and toilets situated in the main building, adjacent to the gymnasium. These can be made available for an additional charge. | £5.00 |
Car parking | All users may park in the main (staff) car park without charge. | £0.00 |
Storage | Storage is not generally offered, but may be available in certain circumstances. | Price on enquiry |
Equipment | Equipment is not generally offered, but may be available in certain circumstances. | Price on enquiry |
Outdoor courts are not currently floodlit, but we are looking into this option.
Charges
The school’s delegated budget (which is provided for the education of its pupils) may not be used to subsidise lettings by community or commercial organisations. Charges must be levied to meet the additional costs incurred by the school in respect of lettings of the premises. Within this framework, schools may charge some organisations more than cost and subsidise other users provided that overall charges for community use at least cover additional costs.
Charges to be levied should include the following:
- Cost of services (heating and lighting);
- Cost of staffing (additional security, caretaking and cleaning) – including “on-costs”;
- Cost of administration;
- Cost of “wear and tear”;
- Cost of use of school equipment (if applicable);
- Profit element (if appropriate).
Determined Letting Charges
Charge per hour for use (Site Supervisor needed) | Charge per hour for use (Site Supervisor not needed) | |
Internal (e.g. Sports Hall, gymnasium) | £35.00 | £20.00 |
External only (e.g. pitches) | £25.00 | £10.00 |
Plus changing rooms and toilets | £5.00 | £5.00 |
We expect that most bookings will require the Site Supervisor to be on-site for security and insurance purposes.
The determined charge for the letting is per hour.
Once the letting is approved and the charge determined the organisation will be invoiced, and payment may be made by BACS within 30 days.
Dates and Times
Monday to Thursday, term-time only, from September 2021.
4.00pm to 8.00pm (all users must be off-site by 8.00pm, unless otherwise agreed).
Bookings are made on a first-come, first-served basis.
The school reserves the right to cancel bookings if the premises are required for educational purposes, for health and safety reasons, or due to staff absence. If this occurs we will contact the named contact as soon early as possible.
To find out more please read the information below, or email us at office@allsaintshigh.lancs.sch.uk.
Current Availability
Area | Mondays | Tuesdays | Wednesdays | Thursdays |
Sports Hall | Booked out 5.00-8.00pm, 31/10/2022-31/03/2023.
Available 4.00-5.00pm weekly, 31/10/2022-31/03/2023. | Booked out 5.00-8.00pm, 31/10/2022-31/03/2023.
Available 4.00-5.00pm weekly, 31/10/2022-31/03/2023. | Booked out 5.00-8.00pm, 31/10/2022-31/03/2023.
Available 4.00-5.00pm weekly, 31/10/2022-31/03/2023. | Booked out 6.00-8.00pm 05/01/2023-30/03/23.
Available 4.00-8.00pm weekly until 15-12-2022
|
Gymnasium | Booked out 6.30-8.00pm weekly.
Available 4.00-6.30pm weekly. | Available 4.00-8.00pm weekly. | Available 4.00-8.00pm weekly. | Available 4.00-8.00pm weekly |
Tarmac/ netball courts/ overflow car parking | Available 4.00-8.00pm weekly. | Available 4.00-8.00pm weekly. | Available 4.00-8.00pm weekly. | Available 4.00-8.00pm weekly. |
Tennis courts/ MUGA | Available 4.00-8.00pm weekly. | Available 4.00-8.00pm weekly. | Available 4.00-8.00pm weekly. | Available 4.00-8.00pm weekly. |
All weather pitch | Available 4.00-8.00pm weekly. | Available 4.00-8.00pm weekly. | Available 4.00-8.00pm weekly. | Available 4.00-8.00pm weekly. |
Playing fields (excl. football pitches) | Available 4.00-8.00pm weekly. | Available 4.00-8.00pm weekly. | Available 4.00-8.00pm weekly. | Available 4.00-8.00pm weekly. |
Football pitches | Not available | |||
What we expect of you
Access and Security
The school will only be available for your access during the agreed times and dates only.
No members of the user group may be permitted to access any other area of the premises; to remove school property from the site, or to access or remove any information relating to school students or personnel (including through photography).
EITHER The school will ensure the building is opened and closed securely,
OR the school will provide the named contact with a set of keys and security alarm codes, and other pertinent details to enable access the above named areas.
It is the responsibility of the named contact (or their nominated deputy) to ensure that the school’s perimeter security (gates/ fences/ doors) is maintained during use and when leaving the property.
The car park may be in use during your letting, so it is recommended that your group park on the road and walk down the access road to the school.
Security, Safety and Safeguarding
In the event of a fire the named contact (or their nominated deputy) must ensure that all members of the user group evacuate the premises immediately and assemble at a pre-arranged point; call 999 to report the alarm activation, and contact the school’s Site Supervisor or keyholder to report the activation.
(School key holder contact details are provided with the letting confirmation letter.)
It is the responsibility of the named contact to ensure that risk assessments are undertaken on all areas to be used (school provide our own risk assessments, below, for your information).
It is recommended that the named contact undertake a dynamic risk assessment at the beginning of every session.
It is the responsibility of the named contact to ensure that best-practice safeguarding behaviour is maintained by all members of the user group by following your safeguarding policy; ensuring site perimeter and internal security, and following risk assessments for activities.
Risk Assessment and Management Information
There was an error processing this link (the page was not found).
Policies and Procedures
Lettings Procedure
Debt Management Policy
Please see the policy page of our website:
How to apply
If you are interested in booking our premises please submit an Expression Of Interest through our online Form, here.
A member of our team will review your request as quickly as possible, and if we are able to accommodate you we will get in touch to discuss your requirements and to ask you to complete the full application.
If you then wish to apply to submit a formal application to use the premises, please complete and provide
- the letting application form, along with
- your organisation’s Safeguarding Policy and risk assessments, and
- evidence of insurance cover (minimum public liability cover £5 million)
by email to bursar@allsaintshigh.lancs.sch.uk.
All information you share with us will be used strictly for the purpose of carrying out the contract and our legal obligations. For more information about how we handle your information please see our Information Governance Handbook on the Policies page: https://www.allsaintshigh.lancs.sch.uk/policies/
Application and Approval Form
Letting Approval
The letting will be reviewed and charges determined, and a letter of approval (example below) provided to you confirming the details agreed.
We aim to make these arrangements within one school week, but delays may occur at busy times.
If you have any queries about the agreement, or the information above, please do not hesitate to contact school.
Sample Approval Letter
Review and Cancellation
The letting may be an annual agreement which will be reviewed each year in the Autumn Term,
OR
an ongoing agreement which will be reviewed each year in the Autumn Term,
OR
a fixed-period agreement.
Should you wish to vary the agreement in terms of area or dates of use, you should contact school as soon as possible.
If the expectations above are breached at any point, either party may cancel the agreement with immediate effect.
Either party may choose to terminate the agreement, for any reason, given 3 months notice -though wherever possible a longer period will be provided.