We are in the process of revising our lettings offer, and hope to soon start taking bookings for September 2021 onward - watch this page for further information coming soon!
What we can offer
All Saints' is pleased to offer grounds and premises lettings to the local community, outside of normal school hours.
Toilets and changing rooms
Dates and Times
Term-time only, from September 2021.
4.00pm to 8.00pm (all users must be off-site by 8.00pm, unless otherwise agreed).
Bookings are made on a first-come, first-served basis.
To find out more please read the information below, or email us at firstname.lastname@example.org.
The school’s delegated budget (which is provided for the education of its pupils) may not be used to subsidise lettings by community or commercial organisations. Charges must be levied to meet the additional costs incurred by the school in respect of lettings of the premises. Within this framework, schools may charge some organisations more than cost and subsidise other users provided that overall charges for community use at least cover additional costs.
Charges to be levied should include the following:
- Cost of services (heating and lighting);
- Cost of staffing (additional security, caretaking and cleaning) – including “on-costs”;
- Cost of administration;
- Cost of “wear and tear”;
- Cost of use of school equipment (if applicable);
- Profit element (if appropriate).
Determined Letting Charges
Charge per hour for use (Site Supervisor needed)
Charge per hour for use (Site Supervisor not needed)
Internal (e.g. Sports Hall, gymnasium)
External only (e.g. pitches)
Plus changing rooms and toilets
The determined charge for the letting is per hour.
Once the letting is approved and the charge determined the organisation will be invoiced, and payment may be made by BACS within 30 days.
What we expect of you
Access and Security
The school will only be available for your access during the agreed times and dates only.
No members of the user group may be permitted to access any other area of the premises; to remove school property from the site, or to access or remove any information relating to school students or personnel (including through photography).
EITHER The school will ensure the building is opened and closed securely,
OR the school will provide the named contact with a set of keys and security alarm codes, and other pertinent details to enable access the above named areas.
It is the responsibility of the named contact (or their nominated deputy) to ensure that the school’s perimeter security (gates/ fences/ doors) is maintained during use and when leaving the property.
The car park may be in use during your letting, so it is recommended that your group park on the road and walk down the access road to the school.
Security, Safety and Safeguarding
In the event of a fire the named contact (or their nominated deputy) must ensure that all members of the user group evacuate the premises immediately and assemble at a pre-arranged point; call 999 to report the alarm activation, and contact the school’s Site Supervisor or keyholder to report the activation.
(School key holder contact details are provided with the letting confirmation letter.)
It is the responsibility of the named contact to ensure that risk assessments are undertaken on all areas to be used (school provide our own risk assessments, below, for your information).
It is recommended that the named contact undertake a dynamic risk assessment at the beginning of every session.
It is the responsibility of the named contact to ensure that best-practice safeguarding behaviour is maintained by all members of the user group by following your safeguarding policy; ensuring site perimeter and internal security, and following risk assessments for activities.
COVID-19 Safer Practice
During the Coronavirus Pandemic we require that all premises visitors and user comply with national guidance, and our school risk assessment and management plan.
This guidance covers restrictions on group size, distancing, ventilation, face coverings, and hand- and respiratory- hygiene.
In addition, we require that all users ensure that surfaces (door handles, benches, toilets, and so on) are suitably sanitised at the end of their lettings.
If the school are required to undertake additional cleaning, between a letting and resumption of normal school usage, an additional fee may be charged.
Risk Assessment and Management Information
Policies and Procedures
Please see the Romero CAT policy on their website:
Debt Management Policy
Please see the policy page of our website:
How to apply
If you wish to apply to use the premises please complete and provide
- the letting application form, along with
- your organisation’s Safeguarding Policy and risk assessments, and
- evidence of insurance cover (minimum public liability cover £5 millon)
by email to email@example.com.
Application and Approval Form
The letting will be reviewed and charges determined, and a letter of approval (example below) provided to you confirming the details agreed.
We aim to make these arrangements within one school week, but delays may occur at busy times.
If you have any queries about the agreement, or the information above, please do not hesitate to contact school.
Sample Approval Letter
Review and Cancellation
The letting may be an annual agreement which will be reviewed each year in the Autumn Term,
an ongoing agreement which will be reviewed each year in the Autumn Term,
a fixed-period agreement.
Should you wish to vary the agreement in terms of area or dates of use, you should contact school as soon as possible.
If the expectations above are breached at any point, either party may cancel the agreement with immediate effect.
Either party may choose to terminate the agreement, for any reason, given 3 months notice -though wherever possible a longer period will be provided.